As a new Combined Medicine/Pediatrics intern you'll work with many talented individuals from different offices to prepare you to begin your internship this June. The program's main administrative contact is Mary Sarah Thanas for all program housestaff.
Mary Sarah Thanas
Senior Administrative Assistant, Yale Combined Medicine/Pediatrics Residency Program
(Note: Her office is located at 330 Cedar Street, LMP 1093 and the entrance is located on the first floor next to the stairs leading into the Fitkin Amphitheater.)
A warm and fuzzy Welcome and Congratulations to our New Yale Combined Medicine-Pediatrics Interns!
The new intern "To Do" list is below. Please read each section and follow the instructions. Pay particular attention to dates and who should receive the information requested.
You are strongly encouraged to respond promptly to any correspondence you receive from the Housestaff Office, from your Residency Program Coordinator, from our Internal Medicine Registrar (firstname.lastname@example.org) and from your Chiefs. Please read all communication carefully that you receive this Spring and respond as requested. Thank you!
On Match Day 2017 (Friday, March 17th) please watch for an email from our Yale Department of Internal Medicine Registrar, Nicole Potter, (email@example.com) with a link to accept your NRMP Matched Position with your Yale Department of Internal Medicine Residency Program. You must reply to accept your internship by Monday, March 20th, 2017 by 4pm (EST). Thank you!
The Yale Combined Medicine/Pediatrics Residency Program Interns - DO NOT COMPLETE ANY VA Forms. You won't be rotating at the VA.
All Yale Internal Medicine-Traditional Residency Program Interns - COMPLETE #2, #3, #4 and #5 below (VA Application FORMS) and return PDF copies * to our Yale IM-Registrar no later than Monday, April 3rd.
All Yale Primary Care Residency Program Interns - COMPLETE #2, #3, #4 and #5 below (VA Application FORMS) and return PDF copies * to our Yale IM-Registrar no later than Monday, April 3rd.
RETURN all VA FORMS TO our Yale IM Registrar: * 3 options in order of preference: 1) FAX forms to 203-785-3922 (1 fax please per person); 2) EMAIL a 1 PDF copy (no JPEG's please) to our Yale IM-Registrar OR 3) MAIL your VA Forms (see the address below) but please! no double-sided copies, no staples and no folding if you mail your VA forms!
Yale Internal Medicine-Registrar
Yale Department of Internal Medicine
PO Box 208030
333 Cedar Street (LMP 1093)
New Haven, CT 06520-8030
Instructions: Open and complete #2, #3, #4 and #5 below (VA Application Forms). Complete every form please.
Questions about completing the VA Application FORMS below, please review the VA Application Instructions and FAQ's below and you may email Elizabeth (Liz) Castellon, our VA administrative contact for the Yale Department of Internal Medicine Residency Programs. Please be aware Liz works part-time Mondays and Tuesdays (7:30am-4pm) and Wednesdays (7:30am-noon).
Please email your Yale Residency Program Coordinator (list below) a headshot photo of yourself (.jpeg format - headshot) for your Yale University ID Badge by Friday, April 14th. During your Intern Orientation there will be time scheduled for you to go get your HOSPITAL ID Badge by Friday, April 14th. If your Yale Residency Program Coordinator receives your photo by April 14th, she/he will have your Yale University ID Badge ready for you when you arrive at Orientation in June and you won't have to stand in line waiting for your badge to be processed. You'll need a Yale University ID Badge for access to the Yale Medical School Library and other Yale University buildings, shuttles, and access to other Yale services both on the Yale Medical School Campus and Yale Central Campus.
Yale Medical School Graduates: If you want to change your photo on your Yale University ID Badge, send your headshot photo to your Yale Residency Program Coordinator. During Intern Orientation in June you MUST go the Yale Medical School Security/ID Office in the basement of the medical school and get a new Yale University ID with your new "Associate" Yale University ID Badge.
Photo Requirements: The requirements for the photo that we need from you are the same as US Passport photo requirements. Make sure your headshot photo that you send meets the same requirements as a US Passport.
- Yale Combined Medicine/Pediatrics Program Interns - Email your photo (.jpeg format) to Mary Sarah Thanas (firstname.lastname@example.org)
- Yale Internal Medicine-Traditional Program Interns - Email your photo (.jpeg format) to Brett Marks (email@example.com)
- Yale Primary Care Program Interns - Email your photo (.jpeg format) to Denise Brennan (firstname.lastname@example.org)
Yale Combined Medicine/Pediatrics Residency Program Interns are NOT scheduled for Electives during their internship year and won't receive an Elective Schedule Request.
Yale Internal Medicine-Traditional Residency Program Interns and the Yale Primary Care Residency Program Interns will receive an email from ("YIM Electives") on Monday, May 22nd, with a link and your unique password to our Yale Department of Internal Medicine Web-Based Elective Schedule Request. When you login, you will be able to prioritize your internship elective choices and submit them with "1" being your first choice. Elective descriptions are provided when you login. You'll have 1 week to login to submit your elective choices by Tuesday, May 30th by 11pm. Interns will be emailed the elective request at the email address submitted to our IM Registrar in the Yale Intern Match Survey directly after Match Day.
FAQ's about Electives:
Q: When will I receive my elective rotations? A: Just before your clinical rotations begin on June 21st you'll receive an email from "YIM_Electives" titled "Yale Elective Schedule - Yours!" with a PDF attached. Page 1 of the PDF is your elective schedule and subsequent pages contain each of your elective descriptions. Faculty Elective Directors and their elective administrative staff contacts are listed in the description. You'll also see your elective rotations posted to your AMION schedule and posted to your MedHub schedule.
Q: What if I didn't receive an elective during one of my elective blocks? A: Barbara Wanciak will know who didn't match for one of their elective choices during one of their elective blocks and will work with you to schedule another elective during that empty block.
Q: When can I begin requesting changes to my elective schedule as a new Intern? A: After Block 1-A is finished you may request elective changes by emailing Barbara Wanciak (email@example.com). She'll send you a list of electives available during the block you're interested in. Keep in mind, you can always check back later in the year with Barbara to swap out an elective you have for another elective. Availability of electives change throughout the year.
Q: What if I want to change an elective? A: In July, you may email Barbara Wanciak at firstname.lastname@example.org who schedules all electives throughout each academic year for all Yale Department of Internal Medicine Interns and Residents (all residency programs). Barbara will update your AMION schedule and she'll notify the elective faculty contact(s) and elective administrative staff contact(s) that you are scheduled. Contacts for electives receive new schedules for their elective(s) from Barbara every 2 weeks just before each block switch date. The elective schedules the contacts receive contain your email address and your rotation dates (start/end). Interns are responsible for communicating their clinic schedules or call schedules to elective faculty contacts and administrators.
Q: Where are the elective descriptions located? A: You'll see elective descriptions when you login to our web-based elective database to prioritize and submit your elective choices. After you have access to MedHub, you'll find elective descriptions on your MedHub (homepage) in the Resources and Documents section (homepage) look in the Electives Folder. Please be aware that not all electives are offered to interns. You'll receive access to MedHub some time during Intern Orientation- an email will be sent to you by the Hospital GME Office with a link to MedHub and a temporary password.
Q: How will I know where to go for my elective? A: You will receive an email from "YIM_Elective" titled "Yale Elective Schedule - Yours!" with a PDF attached. Page 1 of the PDF is your elective schedule and subsequent pages contain each of your elective descriptions. Faculty Elective Directors and their elective administrative staff contacts are listed in the description. Pay attention to the IMPORTANT INFORMATION Section in your elective descriptions which is provided by the Faculty Elective Director for scheduled house staff. The IMPORTANT INFORMATION section often provides instructions about what they want you to do either before you begin your rotation or on the morning of your first rotation day. Another resource is to ask any of the residents in your program, your program Chiefs, or your program faculty if you are unsure about where to go for your elective rotation. If you lose your email with your elective schedule and elective descriptions, contact Barbara Wanciak (email@example.com).
Q: What if I want a research elective during my Internship? A: Research electives are NOT offered in the Elective Schedule Request. Please email Barbara Wanciak at firstname.lastname@example.org regarding a research elective rotation during your internship. See information below.
Research Electives: Each of our residency programs is unique in their approach to approving research elective proposals and each have an identified research director. In general, formal research electives will only be scheduled through your Yale Residency Program's Research in Residency Program (RIR Program) during your PGY2 year and PGY3 year (apply in PGY2 year). The purpose of this is to ensure that research projects are well vetted, executed, and appropriately mentored. Independent research can be done as non-research in residency program electives as time permits and within programs specifically designed for this purpose. Under special circumstances non-RIR Program research electives can be scheduled with special permission from the PD. Examples include requests from interns/residents who will not be eligible to apply for the RIR Program (e.g., preliminary interns and physician scientist residents) as well as residents with special needs (e.g., medical issues that preclude clinical activities). Research must be accompanied by a well-considered, formal proposal and guarantee oversight by a Yale faculty mentor. SHOULD your proposal for research elective rotation be approved by your program, Barbara Wanciak will update your AMION schedule.
Every Yale Department of Internal Medicine new intern will receive an automated email that WE EXPECT you'll receive from Yale-New Haven Hospital the last week of April or first week of May 2017 (exact date unknown) with information about how to login to the "Red Carpet Portal." The "Red Carpet Portal" is the title of the hospital's web-based YNHH mandatory training for physician trainees. Please watch your email for this important message from the hospital. You will receive this important email at the email address you provided our Yale Department of Internal Medicine Registrar (Nicole Potter) in our Matched Intern Survey that you completed just after Match Day.
Please call the Y-NHH House Staff Office at (203) 688-2259 if you have ANY questions or concerns about the "Red Carpet Portal" (i.e. didn't get the email with the link and your login, unable to login, etc.)
IMPORTANT: The Hospital's warning is that interns who don't complete the above online web-based mandatory training before their Intern Orientation begins (June 12th), may not participate in Intern Orientation.
In late April or first week of May (not sure of exact date) the Yale-New Haven Hospital House Staff Office will MAIL every new intern your HOSPITAL CONTRACT to sign and return. Please call the Y-NHH House Staff Office at 203-688-1449 if you DO NOT receive your contract in the mail by mid-May. The Hospital will warn interns that those interns who don't return their HOSPITAL CONTRACT to the YNHH House Staff Office before their Intern Orientation begins on June 12th, may not participate in Intern Orientation.
It's imperative that all Yale Department of Internal Medicine new interns email our Yale Internal Medicine Registrar (email@example.com) a copy (.jpeg photo or PDF) of your Medical School Diploma as soon as you receive it.
Q: When does the Yale IM-Registrar require a copy of my Medical School Diploma? A: Our Yale IM-Registrar would like to receive a copy of your Medical School Diploma as soon as you receive it, preferably no later than June 12, 2017.
Q: What if I don't receive my Medical School Diploma by June 12, 2017, the first day of Intern Orientation? A: We understand that some Medical School's do NOT provide diplomas immediately after medical school graduation and may receive their diplomas after your internship begins this June. If your diploma is mailed to you at a forwarding address in another state or country AFTER you have arrived to Connecticut, please ask the people who received your diploma to take a clear picture of it and send that to you. The .jpeg photo of your diploma must be legible where all details in the photo are discernible (i.e. your name, degree(s), dates, name of medical school).
Q: What format will the Yale IM-Registrar accept? A: Electronic format (.jpeg or PDF) is much preferred over a paper copy.
Q: Is it okay to take a photo of my Medical School Diploma from my phone and email that to you? A: Yes. Sending us a .jpeg photo of your medical school diploma is acceptable as long as the .jpeg photo of your medical school diploma is legible where all details in the photo are discernible (i.e. your name, degree(s), dates, name of medical school).
Q: Do I need to get my Medical School Diploma translated into English? A: Yes. Check with your medical school whether they provide translated copies to their graduates.
Q: Can I make a copy of my Medical School Diploma in the Yale Residency Program Staff Office when I arrive for Intern Orientation on June 12, 2017? A: Of course! Your Yale Residency Program Staff Office (LMP 1093) has a copier that is able to copy very large medical school diplomas. However, to avoid damaging your medical school diploma we would advise that you try to obtain a PDF copy or take a photo (.jpeg format) in advance of your arrival for Intern Orientation.
Q: Will I have to provide a copy of my Medical School Diploma to any other office other than the Yale Residency Program Office? A: Yes. You will be required to provide the Y-NHH House Staff Office with a copy of your medical school diploma during Intern Orientation. Keep in mind the Y-NHH House Staff Office is an entirely different office than your Yale University Residency Program Office and you are responsible for providing them with an additional copy.
The Yale Department of Internal Medicine-Education, Intern Orientation for the Yale Combined Medicine-Pediatrics Residency Program interns begins on Monday, June 12, 2017 at 8:00 a.m. at The Yale School of Medicine (building), Mary S. Harkness Auditorium, 333 Cedar Street (first floor), New Haven, CT.
- Participation in daily Intern Orientation Activities from June 12 to June 20 (all days) is mandatory. Contact Mary Sarah Thanas at firstname.lastname@example.org with any concerns or questions.
- Your Orientation Schedule will be provided to you at the Med/Peds registration desk on the first day of intern orientation (June 12th).
Will I have time off during intern orientation?Although orientation is quite full with training sessions and mandatory activities, there are also social events and down time built into the schedule. Spouses, significant others and children are invited to all orientation social events.
Who do I contact if I am late or cannot attend an intern orientation session?All intern orientation activities are either mandated by Yale-New Haven Hospital or by the Yale Department of Internal Medicine. It is imperative that you attend every session for which you are scheduled. In the event of an unforeseen emergency or illness, please contact Mary Sarah Thanas at email@example.com or 203-785-7941, and/or the YPC/MP Chief Residents (see the "Chiefs & Faculty" tab).
Frequently Asked Questions by Newly Matched Interns
What is the AY2017-2018 Salary for PGY-1 Interns?
- Please call the Y-NHH House Staff Office at 203-688-2259 if you have any questions or concerns about your AY2017-18 salary.
When will I receive my first paycheck?
Your first paycheck will be issued to you by Yale-New Haven Hospital on Thursday, June 30, 2017 and thereafter, you will be paid every two weeks. The hospital will begin paying you starting on the first day you participate in intern orientation.
- IMPORTANT: All interns must complete and submit all required paperwork * AND all mandatory web-based online training** before intern orientation begins on June 12th in order to receive their first paycheck from the hospital.
**In late April, Yale-New Haven Hospital will send you an email with information with instructions about their mandatory web-based online training ("Red Carpet Training") which you are required to complete before intern orientation begins on June 12th. If you have any questions or concerns about the "Red-Carpet Training" email (i.e. didn't receive the email, etc.), please contact the Y-NHH House Staff Office at 203-688-2259 for assistance.
Will my first paycheck be direct deposited to my bank account?The first day of intern orientation, June 12th, you'll complete a direct deposit form during the session with the Y-NHH House Staff Office regarding all your hospital benefits. The hospital will do it's best to make sure that your first paycheck is direct deposited to your bank account on June 30th. However, in the event your first paycheck isn't direct deposited to your bank account on June 30th, that same week you'll be notified by email as to where you may pick-up your first paycheck.
Who do I contact for a letter of employment?Please contact our Yale Department of Internal Medicine Residency Program(s) REGISTRAR at firstname.lastname@example.org if you need a letter of employment for an apartment rental, home purchase, etc.
When will our Medicine rotation schedules be finalized?
Your Medicine Intern Rotation Schedules will be finalized in June by the Yale Primary Care/Combined Medicine-Pediatrics Chief Residents. See the "Schedule Requests" tab. You'll be notified by the both the YPC/MP Chiefs and the Pediatric Chiefs when your schedules are finalized.
When do Intern rotations begin?
Your Combined Medicine/Pediatrics Residency Program Coordinator, Mary Sarah Thanas, will communicate with all 4 new Med-Peds interns about whether they will begin their internship with Medicine or with Pediatrics.
The two interns scheduled to begin their internship with Medicine during Block 1 on a inpatient service/floor rotation will start on WEDNESDAY morning, June 21, 2017 with pre-rounds. If you're scheduled for an medicine ambulatory rotation, you'll begin on Wednesday, June 21, 2017.
The two interns scheduled to begin their internship year with Pediatrics - either Mary Sarah Thanas and/or the Pediatric Chiefs will let you know the day/date you begin on Pediatrics.
Do I need to obtain an ACLS certification before I arrive for orientation in June?No. All interns are scheduled an ACLS training course the week of your intern orientation, which is free of charge to you.
Do I need to attend the ACLS course if I am already ACLS certified?If your ACLS certification was obtained within 2 months of your start date at Y-NHH (June 12th), you do NOT need to repeat the course. HOWEVER, you DO need to report to the scheduled ACLS class during the intern orientation so that the instructor can document your certification and excuse you from the course and exam. IF your ACLS certification was obtained MORE than two months prior to your start date at Y-NHH (June 12th), you MUST attend the ACLS course during our intern orientation.
Will I have time off during intern orientation?The first Sunday (June 18) of intern orientation is a day off for you to get settled in, become familiar with New Haven if you're new to the area or just relax! Although orientation is quite full with training sessions and mandatory activities, there are also social events and down time built into the schedule. Spouses, significant other and children are invited to all orientation social events.
Who do I contact if I am late or cannot attend an intern orientation session?All intern orientation activities are either mandated by Yale-New Haven Hospital or by the Yale Department of Internal Medicine. It is imperative that you attend every session for which you are scheduled. In the event of an unforeseen emergency or illness, please contact Mary Sarah Thanas at email@example.com or 203-785-7941, and/or your Chief Residents (see the "Chiefs & Faculty" tab).
How can I streamline the employee on-boarding process?Review the "To Do" list for Interns and respond to all requests promptly or by the date indicated. Watch for email correspondence this Spring from the YNHH House Staff Office, from your Program's Administrator/Coordinator (Mary Sarah Thanas), from our Registrar (firstname.lastname@example.org) and your YPC/MP & Pediatric Chief Residents. Please read all communication you receive carefully this Spring.
Living in Connecticut - Helpful Hyperlinks for your Transition to Connecticut
Many of you will be moving to Connecticut for the first time in June. Below are a list of helpful hyperlinks to assist you as you settle into your new home.
- Bank of America (Note: BOA has a Bank & ATM's at YNHH.)
- Citizens Bank
- Key Bank
- Liberty Bank
- TD Bank
- Webster Bank
- Wells Fargo
Child Care Resources (Yale University / Office of New Haven and State Affairs website)
Child Care Resources (Yale University Worklife Program website - See the Child Care Directory to locate a resource in Connecticut).
- Please Note: As new interns this June you will be an employee of Yale-New Haven Hospital, with a Yale University ID and a Yale email. Your upcoming Yale University status may be important for you to understand while researching child care options this Spring. Once your Yale University status is activated this June, you'll have access to Yale resources and to Yale buildings located on the medical school campus.
- Yale Housing
- Connecticut Shoreline Guide
- Living in New Haven (Note: A Yale University site sponsored by the Office of New Haven and State Affairs)
- New Haven Apartment Rentals
- Real Estate by Town
- Realtor - Marc S. DeLise (Certified Relocation Specialist)
- Rent to Own Homes
- Resident, Alumni and Staff RECOMMENDATIONS
- Trulia.com (Homes and Apartments)
- Zillow New Haven
Combined Medicine/Pediatrics Program Interns will receive 2 schedule requests this Spring: 1 from the YPC/MP Chiefs from 1 from Pediatrics. No elective scheduling request will be sent to you.
Medicine - Intern Schedule Request ...includes preferences for vacation when you're on Medicine. Your AY2017-18 YPC/MP Chiefs will communicate with you this Spring regarding when to expect their schedule request.
Pediatrics - Intern Schedule Request ...The AY2017-18 Pediatric Chiefs will communicate with you this Spring regarding when to expect their schedule request.
Please NOTE: Yale Combined Medicine-Pediatric Interns are not scheduled for any elective rotations during their first year of training. As a result, Med-Peds Interns WILL NOT receive an Elective Schedule Request from The Yale Department of Internal Medicine this Spring.
AY2017-2018 Yale Primary Care/Combined Medicine-Pediatric Residency Programs' Chiefs (YPC/MP Chiefs 17-18) will use a common Yale email address to communicate with all their programs' interns and residents.
YPC/MP Chiefs shared Yale email address: to be posted/shared later in the Spring
AY17-18 Yale PC/MP Chiefs...
- Dr. Antonio (Tony) Giaimo
- Dr. Angela (Angi) Kang
- Dr. Lacey Whitmire
- Dr. Yihan Yang
Program Directors (Core Faculty)
Program Director - Benjamin Doolittle, MD